Job Description

Executive Assistant to CEO and Team, AI Consulting Firm, New Haven, CT

A global boutique AI consulting firm based in New Haven, CT is looking for an exceptional Executive Assistant to serve as a true “right hand” to the CEO as well as help out other key executives on the team. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the executive’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities.

The ideal candidate brings emotional intelligence, sound judgment, and calm confidence to every interaction. They are someone others naturally trust, who can hold sensitive information with discretion, read the room instinctively, and create order, focus, and ease amid constant motion. The ideal candidate must also be highly proficient and interested in AI technology, given they are consultants in this exciting field.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO for meetings and conversations with context and background information

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, experience planning meetings in multiple time zones and countries a MUST.
• Help to organize executive leadership team meetings and off sites.
• Protect the CEO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries. Experience planning trips globally a MUST

Communication & Relationship Management

• Serve as a warm, professional liaison between the executive and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO's behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO.
• Track commitments, decisions, and follow-ups with internal stakeholders and clients to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.

About You

• Bachelor’s degree required.
• 3-5 years of experience supporting a C-Suite executive, preferably at a global company. Experience scheduling meetings in multiple time zones a MUST
• Strong written and verbal communication skills.
• High proficiency with Google Suite. Daily experience with general AI and a keen interest in improving processes using AI.
• Ability to run projects from start to finish.
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You are a true team player with a “high touch” service mentality.
• Base Salary, Discretionary Bonus, Comprehensive Healthcare

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